[TYPO3-english] Document management DMS and TYPO3

[Mark Boland]

Hi So Chat,

what you are searching for (editing Word files, publish in PDF file, workflow for creation, editing, versioning, approval of files) is possible with other solutions, but (and this is a big BUT) they don’t deliver the same fidelity and click-and-use experience for MS Office documents than the one from the same vendor: Microsoft. They certainly don’t exist for TYPO3 as an installable extension. Validation workflow indeed does not include documents in TYPO3, just web content.

We offered such a system for a client of us, complete with integration of several offices all over the world (don’t know if you need this). We planned decentralized team sites and a uniform search experience for all teams. We started with planning a TYPO3-only solution integrating WebDAV for file share access for team documents. There were too many obstacles for adoption, starting with acceptance at the client’s side: Editors were not happy with leaving Word just to download/check out, edit, upload/check-in a new version of a document. Sharepoint comes with an integrated solution including browsing for online documents you have access to right within the application. There are other commercial solutions that can provide a similar interface for their DMS.

The client finally went for SharePoint on Premise (he didn’t trust the cloud for his private documents).

If your client can live with the limitations I mentioned above we should talk in PM.

Cheers,
Mark